September 11, 2015
SECOND NATIONAL HYDROMET MODERNIZATION PROJECT
Loan No.: 8291-RU
Contract Title: Supply and installation of situation centers at regional and territorial levels of Roshydromet
Reference No. (as per Procurement Plan): NHMP2/1/C.3.a
The Russian Federation has received a loan from the International Bank for Reconstruction and Development toward the cost of toward the cost of the Second National Hydromet Modernization Project (NHMP-2), and it intends to apply part of the proceeds of this loan to payments under the agreement(s) resulting from this IFB: NHMP2/1/C.3.a. “Supply and installation of situation centers at regional and territorial levels of Roshydromet”.
The Foundation “Bureau of Economic Analysis” (hereinafter BEA) acting as the Project implementing agency according to Agency Agreement # 01-01-06/17-108 dated April 09, 2014 between the Ministry of Finance of the Russian Federation, the Federal Service for Hydrometeorology and Environmental Monitoring and the Foundation “Bureau of Economic Analysis” on the implementation of the Second National Hydromet Modernization Project now invites sealed bids from eligible Bidders for Supply and installation of situation centers at regional and territorial levels of Roshydromet, including delivery of hardware and software (information presentation tools, graphical controllers, managing controllers, sensor control panels, architecture interfaces, transmitters and receivers for connecting video sources, matrix switches, video amplifiers-distributors, all-purpose scalers, audioprocessor, acoustic volume amplifiers, acoustic systems, audio converters, virtualization platform and server videoconference software, user sets and client videoconference SW, network, telecommunication and computer equipment, tools of information security and protection against unauthorized access, web conference server equipment and software, user telephone equipment, IP PBX software) and related services (mounting and pre-commissioning, guided installation, training, warranty services, servicing of existing HW, technical support) to 96 project sites. The delivery period including acceptance testing is 30 weeks.
Bidding will be conducted using the International Competitive Bidding (ICB) procedures specified in the World Bank’s Guidelines: Procurement of Goods, Works and Non-Consulting Services under IBRD Loans and IDA Credits & Grants by World Bank Borrowers, edition of January 2011, and is open to all Bidders eligible as defined in these Guidelines, that meet the following minimum qualification criteria:
(a) Financial Capabilities
The Bidder’s (single Bidder or Joint Venture) average annual turnover shall be at least equivalent of USD 8 million for the last 3 years (2012 – 2014).
If the Bidder is a Joint Venture, the average annual turnover of the Partner in charge shall be at least equivalent of USD 4 million for the last 3 years (2012 – 2014) and the average annual turnover of the each other partner shall be at least equivalent of USD 3 million.
The Bidder shall provide, as documentary evidence for the above information, copies of the auditor's conclusions for the above mentioned period or balance sheets certified by tax service of the Bidder's country (as a rule for the Russian companies).
b) Specific Experience with Similar Projects
The Bidder shall submit documentary evidence of its successful implementation experience of at least 2 contracts (as Prime Supplier) related to geographically spread supply, installation, testing, warranty and technical support of situation centers or similar systems with a distributed videoconference system and other types of communications to an amount at least USD 1.5 million each in the latest 3 years (2012-2014).
The Bidder (the leading partner, in case of a JV) shall have at least 10 years of successful implementation experience of information systems in the territory of the Russian Federation.
c) Production Capacities
(1) The Bidder shall be certified in accordance with the quality standard ISO 9001:2008 and GOST ISO 9001-2011 (quality management standards). Copy of these certificates shall be submitted by the Bidder before signing the Contract Agreement.
(2) The Bidder or its authorized subcontractor(s) shall have capacities for warranty services of the supplied Goods. To confirm such capabilities, the Bidder shall submit documentary evidence of its warranty service capacities for the whole range of the supplied Goods in accordance with the terms and conditions of the Contract, as part of its Bid. The document shall include a detailed description of the service infrastructure, such as material, technical and human resources (dispatchers and technical staff), technologies and periods of malfunction localization, repairs and spare part supply, including organization and transportation periods of faulty, repaired and replacement equipment. If the Bidder has no relevant service system of its own or if its own system is insufficient for servicing the whole range of the supplied equipment, it shall submit a detailed plan of involving additional service structures. Into such plan, the Bidder shall include a roll-out schedule of such service structures before equipment supply completion, state addresses of service centers, and describe their roll-out (contract conclusion, specialist training, organization of spare part supply, authorization by Manufacturers, etc.) and operation procedures.
(3) The Bidder shall confirm availability of required staff, namely: at least 2 specialists certified by the hardware and software Manufacturers for each of the subsystems (as per paragraph 2.2 of the Schedule of Requirements): audio-video subsystem, videoconference subsystem, telecommunications subsystem, IP telephone subsystem, unified communications subsystem, and technical infrastructure monitoring subsystem. It is allowed to combine jobs; however, replacement shall be only possible upon agreement with the Consignee with a specialist with equal or better confirmed qualifications. The specialists shall speak fluent Russian or simultaneous interpretation shall be ensured for the whole Contract period.
Interested eligible Bidders may obtain further information from BEA and inspect the bidding documents at the address given below from 10.00 a.m. to 02.00 p.m.
A complete set of bidding documents in Russian and English languages may be purchased by interested Bidders on submission of a written application to the address below and upon payment of a nonrefundable fee of 5,500.00 Russian Rubles (no VAT is charged) or in USD 100.00. The method of payment will be direct transfer to the following accounts:
- for payment in Russian Rubles:
Beneficiary: Interregional Operation Department of Russian Federal Treasury (Ministry of Finance of the Russian Federation)
Beneficiary Bank: OPERU-1 of the Bank of Russia, Moscow
Beneficiary Bank BIC: 044501002
Beneficiary Account: 40101810500000001901
KBK 092 1 10 07000 01 6000 180
(please indicate: non-refundable fee of bidders under the loan No. 8291-RU, Package No. NHMP2/1/C.3.a; VAT exempt);
- for payment in US Dollars:
Beneficiary: MEZREGIONALNOE OPERACIONNOE UFK, INN 7710198360, KPP 771001001
Beneficiary Bank: CENTRAL BANK OF RUSSIAN FEDERATION MOSCOW RU (CBRFRUMM)
Beneficiary Account: 40105840300000002901
Beneficiary Bank Account: 0011907227
Intermediary Bank: JPMORGAN CHASE BANK N.A., NEW YORK (CHASUS33)
Details of Payment: KBK 092 1 10 07000 01 6000 180
(please indicate: non-refundable fee of bidders under the loan No. No. 8291-RU, Package No. NHMP2/1/C.3.a; VAT exempt).
The document will be sent by airmail for overseas delivery and surface mail for local delivery.
Bids must be delivered to the address below at or before 14:00 Moscow time October 23, 2015. Electronic bidding will not be permitted. Late bids will be rejected. Bids will be opened in the presence of Bidders’ representatives who choose to attend at the address below at 14:00 Moscow time October 23, 2015.
Bids need to be secured by a Bid Security. The amount of Bid Security required is: USD 76,000.00 or an equivalent amount in the currency of Bid, or any other foreign currency, or in Russian Rubles.
The attention of prospective Bidders is drawn to (i) the fact that they will be required to certify in their bids that all software is either covered by a valid license or was produced by the Bidder and (ii) that violations are considered fraud, which can result in ineligibility to be awarded World Bank-financed contracts.
The address referred to above is:
Foundation “Bureau of Economic Analysis”
Second National Hydromet Modernization Project
Attn. Mr. Sergey Yu. Kirnos, Head of Procurement Department
27, bld 3, Zoubovsky blvd, Moscow, 119021, Russia
Tel: (+7-495) 937-6750
Fax: (+7-495) 937-6753
Web site: www.beafnd.org/en/
 For Russian companies using Russian Accounting Standards: according to profit and loss account (Annex # 1 to the order of Minfin of Russia dated July 2, 2010 # 66n) annual turnover shall be understood as “revenues” for a year (balance sheet forms line code, indicated in the organization annual financial statements to be submitted to the state statistical bodies and other executive authorities –2110), i.e. all organization incomes resulting from realization of goods and/or services for a year exclusive of the value added tax, excises. For companies using International Accounting Standards: annual turnover shall be understood as “revenues”.
 The average annual turnover for the last three years is the arithmetic mean (average) of the annual turnover amounts for the last three years.
 These certificates are official documents confirming that a company meets the requirements of the international standard ISO 9001 and confirming the quality of works performed and services rendered. Starting from January 1, 2013 in the Russian Federation the interstate standard GOST ISO 9001–2011 “Quality management systems. Requirements” was introduced, which was accepted by the Interstate Council on standardization, metrology and certification (protocol # 48 of 22.12.2011). The conformity certificates issued for GOST R ISO 9001–2008 are valid by the end of their in-force (validity) periods.