RUSSIAN FEDERATION
SECOND NATIONAL HYDROMET MODERNIZATION PROJECT
Loan No.: 8291-RU
Contract Title: Extending functional capacity and implementation of the automated decision management system at Roshydromet regional branches and centers, and research institutions
Reference No. (as per Procurement Plan): NHMP2/1/C.1.a
The Russian Federation has received financing from the World Bank toward the cost of the Second National Hydromet Modernization Project (NHMP-2), and intends to apply part of the proceeds toward payments under the contract for Extending functional capacity and implementation of the automated decision management system at Roshydromet regional branches and centers, and research institutions.
The Foundation “Bureau of Economic Analysis” (hereinafter BEA) acting in accordance with Agency Agreement № 01-01-06/17-108 dated April 09, 2014 between the Ministry of Finance of the Russian Federation, the Federal Service for Hydrometeorology and Environmental Monitoring and BEA on the implementation of the Second National Hydromet Modernization Project now invites sealed bids from eligible bidders for delivery of equipment (incl. servers, DSSs, monitors, MFDs, printers, telecommunication equipment), software supply/development and rendering incidental services for extending functional capacity and implementation of the updated automated decision management system at the Roshydromet HQ, territorial bodies (district departments), subordinate organizations.
Under the contract the following works shall be executed: development of the technical architecture; functional extension of the Roshydromet ADMS (supply of equipment and software; development/customization of application software, creation of central hardware-software complex and automated workstations, building protected VPN network, setup of document lifecycles and statistical report forms, uploading normative-regulatory documents); integration with related systems; data migration into the updated System format; attesting the modernized ADMS for information security requirements; preliminary testing, pilot operation and introduction of the System; user training; maintenance in accordance with warranty and technical support conditions.
Delivery period is 61 weeks from the date of Contract effectiveness.
Bidding will be conducted through the International Competitive Bidding procedures as specified in the World Bank’s Guidelines: Procurement of Goods, Works and Non-Consulting Services under IBRD Loans and IDA Credits & Grants by World Bank Borrowers , edition of January 2011 (“Procurement Guidelines”) and is open to all eligible bidders as defined in the Procurement Guidelines, that meet the following minimum qualification criteria.
a) Financial Capabilities
The Bidder’s (a separate company or a Joint Venture/consortium) average annual turnover[1]
for the last 3 years[2]
(2017-2019) shall be not less than equivalent of USD 14 million.
If the Bidder is a Joint Venture (consortium), the average annual turnover of the Partner in charge (leader) for the last three years (2017-2019) shall be at least equivalent
of USD 11 million and the cumulative average annual turnover of other partners shall be at least equivalent of USD 3 million.
The Bidder shall provide, as documentary evidence for the above information, copies of the auditor's conclusions for the above mentioned period or balance sheets certified by tax service of the Bidder's country (as a rule for the Russian companies).
b) Specific Experience with Similar Projects
1) The Bidder (if a Joint Venture/consortium – one of the partners) shall furnish documentary evidence of their successful experience for the last six years (2014-2019) in implementing (as a main contractor or a partner in charge of joint venture) not less that 2 (two) contracts for the amount not less that equivalent of USD 2 (two) Million each for for developing and(or) upgrading and technical support of a geographically distributed information system. Such contract shall include: centralized data processing from at least 50 (fifty) sources (automation objects) of regional level.
2) The Bidder (if a Joint Venture/consortium – one of the partners) shall furnish documentary evidence of their successful experience for the last six years (2014-2019) in implementing (as a main contractor or a partner in charge of joint venture) not less that 1 (one) contract for the amount not less that equivalent of USD 400 000 (four hundred thousand) for developing and(or) upgrading, installation and technical support of application software in Federal government agencies of the Russian Federation. Such contract shall include: (i) Developing and(or) upgrading special software on a framework (application software and DBMS platform/framework) similar to the offered in the Bid, (ii) Data consolidation on centralized level from at least 30 (thirty) different sources (automation objects) of the lower level in hierarchical territorially distributed system, (iii) Informational interaction of the developed application software with related information systems on centralized level.
3) The Bidder (if a Joint Venture/consortium – the Partner in charge) shall have successful experience in implementing of information systems in the Russian Federation within at least 10 years (2010-2019).
(c) Production/Organizational Capacities
1) The Bidder has to have the certificate of quality of ISO 9001:2015 or GOST P ISO 9001-2015[3] (quality management standards). This certificate shall be submitted by the Bidder to the Purchaser before signing the Contract Agreement.
2) The Bidder or its authorized sub-contractor(s) shall have capacities to carry out warranty services of the supplied Goods. To confirm such capacities, the Bidder shall submit documentary evidence of its capacities related to warranty services of the whole range of the supplied Goods in compliance with the Contract terms and conditions, as part of its Bid. The document shall include a detailed description of the service infrastructure, such as: material, technical and human resources (dispatching and technical staff); technologies and periods for malfunction localization, for repairs and spare parts provision, including organization and delivery periods of defective, repaired and replacement equipment. If the Bidder does not have such a service system or if it is insufficient for servicing the whole range of supplied equipment, it shall submit a detailed plan for including additional services into its service system. The Bidder shall include in the plan a schedule for additional service centers opening before completion of equipment delivery, indicate addresses of service centers, describe procedures for their roll-out (agreements signing, staff training, spare part supply arrangements, manufacturers’ authorization, etc.) and their operation.
Interested eligible Bidders may obtain further information from BEA,
Mr. Sergey Yu. Kirnos, Head of BEA Procurement Department, e-mail: skirnos@beafnd.org, and inspect the bidding documents during office hours [from 10:00 to 14:00 hours Moscow time] at the address given below.
A complete set of bidding documents in Russian and English languages may be purchased by interested eligible bidders upon the submission of a written application to the address below and upon payment of a nonrefundable fee of RUR 6,900.00 (no VAT is charged)
or USD 100.00.
The method of payment will be direct transfer to the following accounts:
- for payment in Russian Rubles:
Beneficiary: Interregional Operation Department of Russian Federal Treasury (Ministry of Finance of the Russian Federation)
INN: 7710168360
KPP: 771001001
ОКTMO: 45382000
Beneficiary Bank: Operations department of the Bank of Russia, Moscow 701
Beneficiary Bank BIC: 044501002
Beneficiary Account: 40101810500000001901
KBK 092 1 10 07000 01 6000 110
(please indicate: non-refundable fee of bidders under the loan No. 8291-RU,
Package No. NHMP2/1/С.1.a; (VAT exempt);
- for payment in USD:
Beneficiary: MEZREGIONALNOE OPERACIONNOE UFK, INN 7710168360, KPP 771001001
Beneficiary Bank: CENTRAL BANK OF RUSSIAN FEDERATION MOSCOW RU (CBRFRUMM)
Beneficiary Account: 40105840300000002901
Beneficiary Bank Account: 0011907227
Intermediary Bank: JPMORGAN CHASE BANK N.A., NEW YORK (CHASUS33)
Details of Payment: KBK 092 1 10 07000 01 6000 110
(please indicate: non-refundable fee of bidders under the loan No. 8291-RU,
Package No. NHMP2/1/C.1.a; (VAT exempt).
Documents will be sent by airmail for overseas delivery and surface mail for local delivery.
Bids must be delivered to the address below on or before 14:00 Moscow time
August 07, 2020. Electronic bidding will not be permitted. Bids will be publicly opened in the presence of the bidders’ designated representatives and anyone who choose to attend at the address below on 14:00 Moscow time August 07, 2020. Late bids will be rejected.
All bids must be accompanied by a bid security of USD 70,000.00 or an equivalent amount in the currency of Bid, or any other foreign currency, or in Russian Rubles.
The address referred to above is:
Foundation “Bureau of Economic Analysis”
Second National Hydromet Modernization Project
Attn. Mr. Sergey Yu. Kirnos, Head of Procurement Department
27, bld 3, Zoubovsky blvd, Moscow, 119021, Russia
Tel: (+7-495) 937-6750
Fax: (+7-495) 937-6753
E-mail: skirnos@beafnd.org
Web site: www.beafnd.org/en/
[1] For Russian companies using Russian Accounting Standards: according to profit and loss account (Annex # 1 to the order of Minfin of Russia dated July 2, 2010 # 66n) annual turnover shall be understood as “revenues” for a year (balance sheet forms line code, indicated in the organization annual financial statements to be submitted to the state statistical bodies and other executive authorities –2110), i.e. all organization incomes resulting from realization of goods and/or services for a year exclusive of the value added tax, excises. For companies using International Accounting Standards: annual turnover shall be understood as “revenues”.
[2] The average annual turnover for the last three years is the arithmetic mean (average) of the annual turnover amounts for the last three years.
[3] These certificates are official documents confirming that a company meets the requirements of the international standard ISO 9001 and confirming the quality of works performed and services rendered. Starting from January 1, 2013 in the Russian Federation the interstate standard GOST ISO 9001–2011 “Quality management systems. Requirements” was introduced, which was accepted by the Interstate Council on standardization, metrology and certification (protocol # 48 of 22.12.2011). The conformity certificates issued for GOST R ISO 9001–2008 are valid by the end of their in-force (validity) periods.
