January 12, 2018
SECOND NATIONAL HYDROMET MODERNIZATION PROJECT
Loan No.: 8291-RU
Contract Title: Transfer of materials of the Unified State Data Fund about Environmental Conditions and Pollution into the electronic form
Reference No. (as per Procurement Plan): NHMP2/1/A.2.b
The Russian Federation has received financing from the World Bank toward the cost of the Second National Hydromet Modernization Project (NHMP-2), and intends to apply part of the proceeds toward payments under the contract for Transfer of materials of the Unified State Data Fund about Environmental Conditions and Pollution into the electronic form.
The Foundation «Bureau of Economic Analysis» (hereinafter BEA) acting in accordance with Agency Agreement № 01-01-06/17-108 dated April 09, 2014 between the Ministry of Finance of the Russian Federation, the Federal Service for Hydrometeorology and Environmental Monitoring and BEA on the implementation of the Second National Hydromet Modernization Project now invites sealed bids from eligible bidders for transfer of materials of the Unified State Data Fund about Environmental Conditions and Pollution into the electronic form. Under the contract, it is necessary to transfer of materials of Fund into the electronic form, meaning: directory of files with electronic copies of various types of paper documents out of the Unified State Data Fund; database including metadata of the electronic copies of the paper documents; control-receipt system to support replenishment of the above-mentioned directory and the database and operations with them.
The deadline for Service completion – 380 days after the Contract Effective Date
Bidding will be conducted through the International Competitive Bidding procedures as specified in the World Bank’s Guidelines: Procurement of Goods, Works and Non-Consulting Services under IBRD Loans and IDA Credits & Grants by World Bank Borrowers , edition of January 2011 («Procurement Guidelines») and is open to all eligible bidders as defined in the Procurement Guidelines, that meet the following minimum qualification criteria.
(a) Financial capabilities
The Bidder’s (single Bidder or Joint Venture) average annual turnover
shall be at least equivalent of USD 5 million for the last 3 years
If the Bidder is a Joint Venture, the average annual turnover of the Partner in charge shall be at least equivalent of USD 3 million and the total average annual turnover of all other partner shall be at least equivalent of USD 2 million for the last 3 years (2015 – 2017).
The Bidder shall provide, as documentary evidence for the above information, copies of the auditor's conclusions for the above mentioned period or balance sheets certified by tax service of the Bidder's country (as a rule for the Russian companies) experience of implementation of similar projects
(b) Specific Experience with Similar Projects
The Bidder shall submit documentary evidence of his experience in transfer of paper documents into the electronic form for the last 5 years (2013-2017) of performance and scope corresponding with the bidding documents requirements. To confirm this experience the Bidder shall submit information about a contract or contracts performed with the total scope of services as follows: transfer not less than 16 000 000 paper pages into the electronic form within not more than 260 working days. If the Bidder is a Joint Venture the figures for scope and duration of works of each of the partners of a joint venture shall be added together.
The Bidder, or its authorized sub-contractor, shall submit documentary evidence of his experience in development/customization of software for collection, uploading, selecting and displaying electronic images of documents resulting from scanning. This software shall be successfully used for transfer of documents into electronic format for not less than 1 year. This requirement shall be confirmed by a letter an organization using this software, the letter shall be included into the Bid.
Interested eligible bidders may obtain further information from BEA,
Mr. Sergey Yu. Kirnos, Head of BEA Procurement Department, e-mail: firstname.lastname@example.org, and inspect the bidding documents during office hours [from 10:00 to 16:00 hours Moscow time] at the address given below.
A complete set of bidding documents in Russian and English languages may be purchased by interested eligible bidders upon the submission of a written application to the address below and upon payment of a nonrefundable fee of RUR 5,700.00 (no VAT is charged)
or USD 100.00.
The method of payment will be direct transfer to the following accounts:
- for payment in Russian Rubles:
Beneficiary: Interregional Operation Department of Russian Federal Treasury (Ministry of Finance of the Russian Federation)
Beneficiary Bank: Operations department of the Bank of Russia, Moscow 701
Beneficiary Bank BIC: 044501002
Beneficiary Account: 40101810500000001901
KBK 092 1 10 07000 01 6000 180
(please indicate: non-refundable fee of bidders under the loan No. 8291-RU,
Package No. NHMP2/1/A.2.b; (VAT exempt);
- for payment in USD:
Beneficiary: MEZREGIONALNOE OPERACIONNOE UFK,
Beneficiary Bank: CENTRAL BANK OF RUSSIAN FEDERATION MOSCOW RU (CBRFRUMM)
Beneficiary Account: 40105840300000002901
Beneficiary Bank Account: 0011907227
Intermediary Bank: JPMORGAN CHASE BANK N.A., NEW YORK (CHASUS33)
Details of Payment: KBK 092 1 10 07000 01 6000 180
(please indicate: non-refundable fee of bidders under the loan No. No. 8291-RU,
Package No. NHMP2/1/A.2.b; (VAT exempt).
Documents will be sent by airmail for overseas delivery and surface mail for local delivery.
Bids must be delivered to the address below on or before 14:00 Moscow time
February 27, 2018. Electronic bidding will not be permitted. Late bids will be rejected. Bids will be publicly opened in the presence of the bidders’ designated representatives and anyone who choose to attend at the address below on 14:00 Moscow time February 27, 2018.
All bids must be accompanied by a bid security of USD 68,000.00 or an equivalent amount in the currency of Bid, or any other foreign currency, or in Russian Rubles.
The address referred to above is:
Foundation "Bureau of Economic Analysis”
Second National Hydromet Modernization Project
Attn. Mr. Sergey Yu. Kirnos, Head of Procurement Department
27, bld 3, Zoubovsky blvd, Moscow, 119021, Russia
Tel: (+7-495) 937-6750
Fax: (+7-495) 937-6753
Web site: www.beafnd.org/en/
 Hereinafter, the directory of files with electronic copies shall mean actual files placed in an electronic information medium in an organized form enabling access to them.
 For Russian companies using Russian Accounting Standards: according to profit and loss account (Annex # 1 to the order of Minfin of Russia dated July 2, 2010 # 66n) annual turnover shall be understood as “revenues” for a year (balance sheet forms line code, indicated in the organization annual financial statements to be submitted to the state statistical bodies and other executive authorities –2110), i.e. all organization incomes resulting from realization of goods and/or services for a year exclusive of the value added tax, excises. For companies using International Accounting Standards: annual turnover shall be understood as “revenues”.
 The average annual turnover for the last three years is the arithmetic mean (average) of the annual turnover amounts for the last three years.